join our team

Dr. Hyman made it his mission to find the best physicians, nutritionists, nurses and coaches who are trained in Functional Medicine. The UltraWellness team consists of some of the smartest, caring, most cutting-edge practitioners in the world who have helped thousands of patients around the world treat the root cause of their illness. The Patient Care and Administrative teams ensure that patients are supported throughout their wellness journey. They are kind and friendly and from the moment they answer a phone call, they demonstrate to patients that we are here to listen and collaborate with them as they work towards healing.

We are open and honest in our communication; treat everyone fairly and equitably, with respect and integrity; we trust; we are empathetic and understanding; we are respectful
We are focused on process improvement; are clear and open-minded in our communication; are flexible and adaptable; intentional about our collaborative process; are respectful of rules; are consistent; are bold and dare to reach new heights!
We are open to new ideas and take risk to engage new paradigms and cause growth; maintain a “Culture of Accomplishment”; seek opportunities for individual growth, development and learning; encourage cross training, education and self-development; validate efficiencies and drive process improvement; manage “stress” responsibly
We are authentic, in integrity and accountable; demonstrate compassion and empathy; foster trust and respect with one another, our patients and stakeholders; actively cause inclusivity, engagement and participation; set the example of “wellness” for others to follow
We are focused on self-care; respect the need for balance; embrace joy and happiness; are flexible; HAVE FUN!


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Job Summary: Responsible for the coordination of future lab orders and providing back up assistance to the phlebotomist and nursing staff

Reports To: Clinical Services Director

Essential Functions / Position Responsibilities

  • Assess patient’s vital signs and other preliminary information as needed
  • Enter laboratory charges for in house patients
  • Send out lab orders daily for patients seen on that day
  • Send out future lab orders, checking to ensure that there are no discontinued tests ordered
  • Process and send out specialty test kits twice a week
  • Assist with preparing specialty test kits, for in house patients to take home
  • Respond to e-mails, voice mails, and other messages in a timely manner
  • Responds to e-mails, voice mails, and other messages in a timely manner
  • Attends weekly Clinical Rounds and other UWC meetings as requested
  • Assists with projects as directed by Clinical Services Director
  • Assist with other duties as needed

Back-up responsibilites

  • Blood draws and specimen processing
  • Meet with patient to review lab testing ordered by provider
  • Researches and identifies needed resources in patient’s community in accordance with treatment plan to ensure coordination of care, and assists with communications with these resources as appropriate
  • Review, with patient, specialty kit instructions, medications/prescriptions, completion of consent forms, identification of lab/ other testing resources in their home community, and other issues requiring action steps to ensure smooth coordination of care (including provision for international needs)
  • Assist RN’s as needed with patient communication and care
  • Documents clinical information and communications accurately and in timely manner in electronic medical record reflecting services and care coordination provided, and plans for future steps needed
  • Manages complex medication refill needs, assisting patients with strategies/resources for obtaining necessary medications as warranted (including international patients)
  • Assesses for response to medications/side-effects or problems with meds
  • Medical record review
  • Monitor RX line and process refill requests
  • Prior-authorizations


  • Maintains a safe and clean working environment
  • Maintains confidentiality of necessary information, by adhering to all HIPPA Laws
  • Maintains safety standards by adhering to OSHA rules and regulations
  • Adheres to all UWC clinical practices and protocols

Required Experience and Skills

  • Exceptional customer service skills
  • High level of computer proficiency, specifically with Electronic Medical Records, Outlook, Microsoft Word, and Excel.
  • Organized and detail oriented
  • Ability to multitask
  • Knowledge of medical terminology and procedures preferred
  • Able to respond to questions in a tactful and professional manner
  • Ability to maintain a high level of professionalism when dealing with difficult/demanding personalities
  • Ability to work in fast-paced medical office

Training and Educational Requirements

  • Current Medical Assistant Certification or LPN License
  • High school diploma or equivalent
  • Minimum of two (2) years of experience in office setting, medical related setting or customer service.
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Job Summary:  

Provide administrative support to The UltraWellness Center team.  Assists with special projects as needed.  Reports To:  Patient Navigator Team Captain with input from Chief of Staff

Essential Functions / Position Responsibilities

  • Answers and directing incoming calls promptly 
  • Schedule RN phone appointments as appropriate
  • Schedule follow up appointments with provider upon completion of phone appointment
  • Monitor fax in box ensuring communication received is appropriately attached to patient files and/or forwarded to the proper person for follow through
  • Scan documentations into EMR as needed
  • Print and then scan patient Nutrition Plan in EMR chart
  • Assist billing department with sending out international patient billing statements
  • Monitor postage meter balance and notify Controller when additional funds are needed
  • Add funds to postage meter once processed by Controller
  • Send empty toner cartridges to Hewlett Packard for credit processing
  • Provide administrative support to Admin and Clinical teams
  • Responds to all e-mail communication promptly
  • Assists with any other office duties as required
  • Assist management team with projects as directed

uwc compliance 

  • Complies with all OSHA regulations
  • Complies with all HIPAA Privacy and Security Laws
  • Maintains a safe and clean working environment

Required Experience and Skills

  • Must have exceptional customer service skills
  • Knowledge of medical terminology and procedures helpful
  • Ability to operate various types of office equipment (computer, phone, fax, copier, postage meter, etc)
  • Ability to work in fast-paced medical office
  • Ability to maintain confidentiality
    • Must be proficient in MS Office – including Outlook, Word, Excel
    • Excellent typing skills
    • Must be able to work on several tasks simultaneously and work within tight deadlines

Training and Educational Requirements

  • High school diploma or equivalent
  • Minimum of two (1) year of experience in office setting, medical related setting or customer service.

Inquire about joining The UltraWellness Center team by emailing cover letter + resume to: [email protected]; please include the job title in the subject line.